THE SOLENT AMPHIBIOUS CHALLENGE RULES AND REGULATIONS

    HMS COLLINGWOODNewgate LaneFAREHAMHampshirePO14 1AS 
  Telephone: 01329 332409Military network: 9385 252409 Email (Mil): – MWS-TS-Cdr TSEmail (Civ): – mws-ts-cdrts@fleetfost.mod.uk
   
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Sponsor: Cdr D A Forer(MWS-TS-Cdr TS) Ext 2409  27 Jul 12

 

THE SOLENT AMPHIBIOUS CHALLENGE RULES AND REGULATIONS

 
 
 

INTRODUCTION

1.         SOLENT AMPHIBIOUS CHALENGE is a gruelling one day multi-event race designed to test navigation, sailing, running endurance and teamwork in the waters of the Solent and across the hills and paths of the Isle of Wight.  Held under the authority of Commodore HMS COLLINGWOOD and sponsored by StruDyna (plc), it is a one day yachting and running race and is open to Service Teams from throughout UK Armed Forces (Regular and Reserve).  Each team is to consist of five personnel; a Day Skipper Qualified team leader, two crew members (one competent crew qualified), a runner and a support cyclist.

2.         Race Format.            The yachts will start at 0900 with all members aboard from a start line at Gillkicker Point.  Boats will then sail west to Yarmouth harbour where the runner and support cyclist will be landed to commence a run along a prescribed route of approximately 25 miles from West to East to Bembridge Harbour at the other end of the island.  The runner is to be entirely supported by a cyclist and at no stage should the runner swap with the cyclist. The remaining sailing team will then sail as quickly as possible to Bembridge where they will rendezvous with the running team who will both then reboard the yacht.  The boat and whole team will then sail to meet the finish line at Gillkicker which is the same as the earlier start line.  The Race involves approx 10-12 hours of continuous sailing and 25 miles of running (and cycling for the support rider) along pathways, tracks and occasionally public roads.  The route will be across the length of the Isle of Wight for the running team and is detailed in the race Rules and Regulations at Annex A. The terrain will be generally hilly or undulating in nature with some steep climbs and a total of over 1600ft of ascent and descent over the Downs of  the Isle of Wight.  As a guide, 4 and a half hours is a good time for the running section (the record is 3 hours 50 min). It is a challenging event for all involved and the activities will require significant effort, stamina, commitment, skill and teamwork in order for a successful performance.

AIM

3.         The aim of this admin order is to provide guidance and instructions to all participants in the SOLENT AMPHIBIOUS CHALLENGE.

THE TEAM

The team leader, who is the yacht master is responsible for selecting his route from the start line to Yarmouth, back to Bembridge and finally to the finishing line.  In so doing he must obey the Race Rules and Regulations, International Collision Regulation and Local Notices to Mariners.  He will be assisted throughout by his 2 crew members.  The runner is obviously key to the land section.  The cyclist is there purely in a support and health and safety role to assist the runner safely along the route.  He will carry all the runners drink, food and spare clothing and will be responsible for the runner’s well being throughout the running leg.  He will also be responsible for navigation along the route and for communications (as required by mobile phone) with the team leader on the yacht and the support vehicle and driver (as is necessary in independent attempts at the challenge).

EXECUTION

5.         Accommodation and Berthing.   All members taking part will be accommodated on their race yachts.  Teams are to provide their own bedding and victualling for the duration of the event.  Participants in the race may use HORNET’s facilities at GOSPORT through prior arrangement with the club  (recommendation is to stay at HORNET the night before and after the event but other locations for overnight arrangement are feasible – contact details HMS COLLINGWOOD Sailing Officer; Lt T Orton 01329 33 2602). It is recommended that Yachts competing in the Race reach Hornet Sailing Club, Gosport not later than 1900 on the day before the challenge.  On arrival skippers must report to the Berthing Manager at Hornet who will direct them to a berth. The SAC authorities cannot accept responsibility for yachts lying in the harbour.

6.         Safety.   All participants are “on duty” whilst undertaking the SOLENT AMPHIBIOUS CHALLENGE detailed within the programme which comes under the category of Service Sport. All personnel are to be in possession of a Service ID card throughout.  The event has been generically risk assessed but this must be updated for the specifics of any team’s own attempt; a full safety brief will be conducted prior to the exercise by Cdr Duncan Forer or Lt Ben Lipczynski (at a mutually convenient time – contact details 93825 2409 and 93825 2502 respectively).  Runners and cyclists are reminded to carry water bottles or other fluids (or in the case of the runners, have them carried by the cyclist) at all times and suitable sun cream. There is a low risk of cold weather related injuries but warm clothing layers are to be available.  First aid kits will be carried by both running and sailing groups. Communications will be via mobile phones.  At all times when underway the yachts will be under command of their respective skippers who are expected to exercise proper conduct and due discretion.  Whist on the land phases, personnel will be under command of the Support Driver. Dress throughout the expedition will be civilian clothing. A full proposed kit list is at Annex B.

7.         Entries.           Entries may be made at any time with a minimum af a months notice but attempts at the challenge must be undertaken between 1 May and 30 Sep in any year.  All entries must be made by completing the entry proforma at Annex C and sending it electronically to Lt Ben Lipczynski at, mws-sstpt-nt.  Further details can be provided by ringing Ben on 93825 2502. The SAC Authorities reserve the right to refuse any entry it considers detrimental to the interests of the Race. Teams are to fully fund their own attempt at the challenge.

8.         Briefing.          Once an entry has been accepted, a briefing will be arranged with the SAC authorities to go through the details of the SAC with the team leader. At the briefing, which must occur within a month of any attempt of the Race, time will be allowed for Skippers to ask questions which SAC Officials will answer.  SAC authorities will use the briefing to confirm that all Rules and Regulations will be complied with.

8.         Scrutineering.            All yachts competing in the Race may be scrutineered and any yacht which in the opinion of the Scrutineer is not fit to undertake the Race will not be allowed to start and may include a check of the runners/cyclists kit, carried out ashore. Skippers are requested to have readily available, the equipment listed at Annex B the evening before the race; this will save the Scrutineers time.

9.         Prizes.            Our Sponsors have donated all the trophies for the event which will be awarded in the following categories to the record holding performers:

  •  Commodore’s Cup – Fastest Team Time
  • Structural Dynamics Trophy – This is the premier trophy and aims to provide a level playing field, which should appeal to many of those in the slower boats wishing to attempt the challenge.  A trophy will be awarded for the fastest aggregate corrected sailing time by a yacht holding an valid IRC rating certificate. Teams wishing to enter for the Structural Dynamics Cup must bring their valid IRC Rating Certificate to the pre-race briefing.
  • The CrossIsland Cup – the fastest running time across the Island.

Other prizes or trophies may be awarded at the discretion of the Race Director (eg Age and Gender related if competitor composition justifies).

(signed on original)

D A FORER

Cdr RN

MWS-TS-Cdr TS

 

Annexes:

A.        Rules and Regulations

B.        Scrutineer’s List and Kit List

C.        Entry Proforma

 

Distribution:

All Potential Entrants

  

 

Annex A

                                                                                                            Dated 27 JUL 12

 

RULES AND RACE INSTRUCTIONS

 

Competitors are asked to read these Rules and Instructions as they should provide answers to any questions you may have. Thus properly digested this will avoid unnecessarily prolonging the briefing.

 INTRODUCTION

 The Race Committee draws the attention of competitors to the difficult nature of the sailing, through some of the busiest waters in Great Britain. The equipment listed at Annex B represents the minimum requirements, and prudent competitors will wish to take extra items of both sailing and running/cycling equipment. The Committee expects every competitor to honour the declaration, which he will sign on the morning of the race, to say that he will abide by the Rules.

We point out that these rules are mainly to ensure a high standard of safety for competitors. We also point out the arduous nature of the Race, and that it is the duty of each competitor to ensure that he or she is fit enough to carry out all the tasks required of a competitor. We ask Skippers to ensure that all members of the crew have read the Rules and Race Instructions thoroughly before attempting the challenge. If competitors have any questions that they would like to ask about the Race, they should e-mail or phone the SAC Authorities (Cdr Duncan Forer or Lt Ben Lipczynski 93825 2409 and 93825 2502 respectively; e-mail, mws-sstpt-nt).

RULES

Notwithstanding these Rules and Race Instructions, it shall be the sole responsibility of each competitor to decide whether or not to start or continue to race. The safety of the yacht, its crew, and the entire management of the yacht, including insurance, shall be solely and inescapably the responsibility of the owner/competitor entering the event. The establishment of these Rules and Instructions in no way limits or reduces the complete and unlimited responsibility of the competitor. The Race Director and his race officers organize this race under these rules and instructions, but it shall not be responsible for any damage to, or loss of, property belonging to competitors, owners, their guests or visitors.

RULE ONE

Each competitor in the Race must at all times obey the Rules and Race Instructions herewith, before and during the Race. SAC authorities have the right to disqualify or impose any lesser penalty on any yacht, member or members who have acted in a manner contrary to the letter or spirit of any of these rules. The decisions of the SAC authorities will be final in all matters concerning the SAC whether or not the matter is covered by the Race Rules and Race Instructions.

RULE TWO

The following rules are to apply:

a.         The Race is for sailing boats and motors must not be used to propel the yachts competing except in those areas specified by the Committee. The SAC will be for monohulls only. The areas where motors may be used to propel competing yachts are defined in the Race Instructions.

b.         If the Skipper of a yacht wishes to enter a harbour for the safety of yacht or crew he/she may switch on the motor at or inside the most seaward navigation mark for that harbour; and on leaving, the yacht must retrace its course to the same navigation mark, and switch off the engine at or before that mark.

c.         Outside Assistance: Competing yachts may not be propelled by any means involving another vessel, or any person who is not a member of the named crew. Nor may a yacht receive assistance except when in harbour. Prearranged outside navigational assistance is not permitted.

d.                   Rowing and kedging by crew members is not permitted.

e.                   The sailing team will operate in the Solent and no further east or south than Bembridge Point and no further west than Fort Albert. 

RULE THREE

Yachts must be seaworthy and properly equipped to compete. Competing yachts may be scrutinized before the Race by the Race Director or his officials, and may be scrutinized at any stage of the Race.

RULE FOUR

Yachts competing in the Race must at all times obey ‘The International Regulations for Preventing Collisions at Sea’ in force at the time, except in areas where those regulations are superseded by special rules laid down by a local authority.

RULE FIVE

The total crew of any yacht competing in the Race shall not be more than five, including members of the crew who are to undertake the land sections. Any yacht taking part in the Race must be manned by the named crew and no one else. No member of the crew may be replaced after signing the declaration of intent to abide by the rules before the start of the Race.

RULE SIX

TWO members of the crew of each yacht competing must complete the sections of the Race taking place on land. The two members of the crew who are to run and cycle must do so from the specified landing place at Yarmouth and having followed the prescribed route must proceed to the appropriate landing place at Bembridge to rejoin the boat. The landing places will be detailed in the briefing but teams should also contact the Harbour Masters at Yarmouth and Bembridge to confirm their ETAs and ETDs at each harbour (contact details provided at the briefing). Along the land section the crew members undertaking the running and cycling must travel by their respective mode of travel throughout i.e.the runner must travel on foot, and only the cyclist may use the cycle. No other means of transport is allowed. Whilst yachts are underway from Gillkicker to Yarmouth and Bembridge to Gillkicker the members of the crew who are to run and cycle must be aboard their yachts (along with the bi-cycle which is to be securely stowed) at all times. Dinghies may not be used to land runners or cyclists.

RULE SEVEN

On land the two members of each crew who are to run/cycle must follow the routes shown on the Ordnance Survey maps provided with the Race Instructions. The two must remain within sight of each other, whether on foot or bicycle. Whilst on land the route marked on the map MUST BE FOLLWED AND ANY TEAM USING ALTERNATIVE ROUTES WILL BE DISQUALIFIED. The route may be periodically marshalled by SAC Authorities and/or previous teams who will be interested in attempts at their records.

 RULE EIGHT

Each competitor taking part in the land sections, must have with him (or in the case of the runner, in the cyclist’s ruc sack or panniers) at all times the clothing and equipment listed in Annex B and any other clothing or equipment the competitor may wish to use: at other times the clothing and equipment must be onboard.  The clothing and equipment of competitors who are to take part in the land sections may be inspected before the start of the Race. At Yarmouth harbour runners/cyclists must start their run five minute after disembarking their yacht from a point south of the car park at Grid Ref (354896). During these five minutes, equipment for the land section may be checked. SAC officials may also check runner’s and cyclists’ equipment at any point on the land section.

RULE NINE

In the interests of safety, all independent attempts at the Challenge must be supported by a back up driver in a vehicle large enough to be capable of evacuating the runner/cyclist and his bike should they have to abandon for whatever reason or fail to meet thhe tidal window at Bembridge.  However, in the interests of fairness there are to be no back up teams on the Island (and the support driver should not act in such a role) and assistance to runners is strictly limited to the provision of food and drink carried by the cyclist.  The support driver may however provide water/water bottles to replenish runners/cyclists at the Chequers Inn and other Checkpoints.   There must be no pacing or accompanying of the runners/cyclists by supporters or the support driver.

RULE TEN

Any crew member on the land section who is injured or sick must be helped by his partner who should call (by mobile) the support driver immediately and if possible proceed to the nearest pick up point (which will be marked on the map) where the support driver can evacuate any participant in the Race Vehicle.  In the case of genuine emergency, runners/cyclists should remain where they are and call the emergency services (999) immediately and then inform the support driver.  The fit man should stay with his partner until he has given all possible aid on the spot. The fit man should then mark the position of the casualty on his map. When help is summoned, the fit man must be able to pinpoint the position of the casualty by means of a grid reference on the appropriate Ordnance Survey map. 

RULE ELEVEN

The support driver must be present at each of the landing places at Yarmouth at which the land section starts and at Bembridge where it ends.  They must also be at the Chequers Inn. The two members of the crew who are to attempt the land section must report to the support driver as soon as they land and before leaving the landing place. They must also report to the support driver at the Chequers Inn and when they arrive back at the landing place at Bembridge before they go back on board their boat.  Times of finishing/starting the land leg are taken from the return of the runner.

RULE TWELVE

If for any reason a team withdraws from the land section, both members of the crew attempting that section must report to the nearest check point. If a yacht withdraws from the Race at sea, notice of the withdrawal must be made to the Support driver by mobile telephone as soon as possible.

RULE THIRTEEN           RACE INSTRUCTIONS

Any competitor who does not obey the instructions given here for the conduct of the Race may cause the yacht in which they are competing to be disqualified from the Race.  These instructions should be used in conjunction with the following :-

  • The Rules of the Race
  • Suitable Charts
  • O/S 1:25000 map Isle of Wight . Explorer OL29
  • The Solent Pilot.(advisable).

THE START OF THE RACE        All attempts at the SAC must start from Gillkicker Point start line at 0900 on the day selected by the team to undertake the challenge (which must be between 1 May and 30 Sep within any year). To start; the competing yachts will cross the Warspite Cup series transit line at Gillkicker Point (to be described at race briefing).

GILLKICKER TO YARMOUTH    From the start of the Race competing yachts may sail to Yarmouth Harbour by any route they choose.

YARMOUTH      Engines may be used in the area of Yarmouth harbour (Pre-race brief will clarify entry point). Before entering Yarmouth, yachts must call the harbour Control Tower on Channel 68.  Yachts must make for the temporary landing stage which is at at the southern end of the harbour. Yachts seen to be still racing may be penalized by 1 hour or more. The crew members who are to run/cycle must be landed on the landing stage/pier; after which yachts must lie off and move away without impeding other yachts. Skippers must bring their yacht gently alongside and warn their runners/cyclists not to land until they can step carefully ashore (ie, head rope and stern rope attached). When the runners/cyclists are safely ashore the yacht may proceed to Bembridge as soon as the skipper thinks fit. SAC officials may be on the Quay and the runners/cyclists must report to the support driver before leaving the Quay: having reported they may set off after the five minute kit check. From here the runners/cyclists must follow the line of the route shown on the map provided with the Race Instructions. At all times bicycles must comply with legal requirements for their use on the public highway; i.e.lights during darkness. Riders must wear helmets.  Rules 8 & 9 limit any assistance to runners to the provision of food and drink by the cyclist .

THE RUNNING ROUTE              Marked on the pdf file on the blog and on the map at Race Briefing:

  • From the harbour head south to the Cycle Path along the eastern bank of the Yar which follows the disused railway track.
  • At the end of this head south to cross the Golf Course and joining the Tennyson Trail
  • Follow this to Brightstone Down and on to Chillerton Down
  • Drop across the marked routes on the map to the Chequers Inn.
  • Head across Bohemia Corner being very careful of traffic.
  • Follow the marked tracks to join the disused railway track.
  • Follow as far as Alverstone then the marked tracks to Yaverland/Brading and the railway crossing at Brading
  • Follow the disused railway track to its end and then up the Hill to St Helens
  • Down road and across the Causeway before turning into Bembridge Marina.

On their arrival at Bembridge the support driver at the start of the Quay before boarding their yachts. Their running time will be determined by the time at which the runner reports to the support driver. 

YARMOUTH TO BEMBRIDGE    On leaving Yarmouth, yachts may use their motors whilst in the area specified above for entry into Yarmouth. Yachts may proceed to Bembridge by any route the skipper thinks fit, remaining to the north of the Isle of Wight.  Skippers must re-embark the members of the crew who ran/cycled across the island at Bembridge.

BEMBRIDGE     Engines must be used when yachts within the buoyed channel at Bembridge.  Before entering Bembridge yachts must call the Harbour Control on Channel 80. Enter harbour as directed by the Harbour Master. Runners/cyclists may only be picked up in the Marina. When the runner/cyclist are back onboard the yacht may proceed to Gillkicker as soon as the skipper thinks fit.

BEMBRIDGE TO GILLKICKER               On leaving Bembridge, yachts may use their motors whilst in the area specified above for entry into Bembridge. Yachts may proceed from Bembridge to Gillkicker by any route that the Skipper thinks fit.

END OF THE RACE       The Race will end for each competing crew when they have completed all the sections of the Race, in accordance with the Rules and Race Instructions. The finishing time recorded will be the time at which the yacht with all crew members onboard crosses the finishing line at Gillkicker (which is the same as the start line) from east to west.  Boats should then proceed by sail or under power back to Hornet, being sure not to impede other yachts or vessels. Within 60 minutes of finishing the Race, all boats should be back alongside at Hornet and all persons in each crew will be required to provide a signed declaration to SAC officials that they have abided by the Race Rules and Race Instructions; until each member of the crew finishing the Race has signed this declaration, the yacht will not be classified as completing the challenge.

FINISH             Yachts must finish the Race before 2100 on the day of the Race.  Skippers are reminded that this deadline is the time by which yachts have crossed the finishing line.

  

Annex B

                                                                                                            Dated 27 JUL 12

 

SCRUTINEER’s LIST AND KIT LIST

 

1. The Safety of a yacht and her crew is the sole and inescapable responsibility of the person in charge who must do his best to ensure that the yacht is fully found, thoroughly seaworthy and manned by an experienced crew who have undergone appropriate training and are physically fit to face bad weather. He must be satisfied as to the soundness of hull, spars, rigging, sails, and all gear. He must ensure that all safety equipment is properly maintained and stowed and that the crew know where it is kept and how it is to be used.

2. Neither the establishment of these Special Regulations, their use by SAC organizers, nor the inspection of a yacht under these Special Regulations in any way limits or reduces the complete and unlimited responsibility of the person in charge.

3. The responsibility for a yacht’s decision to participate in a race or to continue racing is hers alone.

4.         SCRUTINEER’S CHECK LIST (may be checked prior to an attempt at the SAC)

  • All heavy gear including anchors secure
  • General watertight integrity
  • Lifelines, stanchions, pulpits, etc
  • Toilet facilities
  • Cooking stove and galley facilities (shut off valve)
  • Water tank securely installed
  • Emergency drinking water
  • 1 permanently installed Manual bilge pump
  • A large stout bucket with lanyards
  • Main compass and spare compass
  • Navigation lights and spare bulbs 3.27
  • Emergency navigation lights (separate power and wiring)
  • Marine radio transceiver and aerial
  • Handheld VHF
  • Radio for weather forecasts
  • Softwood plugs adjacent to through hull openings
  • Jackstays to protect crew in all areas
  • 2 fire extinguishers
  • Suitable anchors and cables
  • A flashlight(waterproof) with spare batteries and bulbs
  • First aid kit and manual
  • Foghorn
  • Radar reflector
  • Charts, updated to cover race
  • Nautical Almanac and/or Pilots
  • Log or distance measuring equipment
  • Emergency steering arrangements
  • Tool kit and spare parts
  • Lifebuoy equipped with light and drogue or lifesling
  • Flares, within date
  • Waterproof high power white spotlight with spare batteries and bulbs
  • Cockpit Knife
  • Lifejackets with whistle, light and crutch strap
  • Safety harness for entire crew with safety lines

5.         All participants are to bring the following kit:

          a.         Sleeping bag

          b.         Suitable sailing clothes

          c.         Suitable shoes

          d.         Casual clothing for meals ashore

          e.         Toiletries

          f.          Towel

          g.         Money

          h.         Mobile phone and charger

          i.          Forces ID Card

6.         The running team are reminded to have:

            a.         Comfortable running kit

            b.         Comfortable running shoes

            c.         Water bottle   (to be carried by cyclist)

            d.         Waterproof/Windproof jacket (to be carried by cyclist)

            e.         Emergency money – £20 (to be carried by cyclist)

           

7.         The cyclist must have: 

            a.         Mountain Bike

            b.         Puncture repair kit/Spare inner tube/Pump

            c.         Rucksack/Panniers

            d.         Helmet/Gloves

            e.         Water bottles (sufficient for runner and cyclist)

            f.         Map marked with the route (O/S 1:25000 map Isle of Wight . Explorer OLXX this may not be cut down).

            g.          Compass/Whistle

            h.          Emergency rations – chocolate, raisins, etc, for runner and cyclist

            i.         First aid equipment (to inc: wound dressing and triangular bandage)

  

 

Annex C

                                                                                                            Dated 27 JUL 12

 

SOLENT AMPHIBIOUS CHALLENGE

 

ENTRY PROFORMA

 

Unit: …………………………………………………………………….

 

Yacht:…………………………………………………………………….

 

Team Members

 

Role Name and Rank/Rate Service Number Contact Tel (MOD) Contact e-mail (MOD)
Team Leader and Yacht Master (Day Skipper Qualified)        
Competent Crew Member        
Other Crew Member        
Runner        
Support Cyclist        
Support Driver        
Reserves (desirable not necessary)        

 

Location for staying overnight before and after (if not HORNET) ……….

………………………………………………………………………………………..

 

IRC Handicap rating of yacht……………………………………………………

 

Name:………………………………………………Date:…………………

 

Completed forms to be returned Lt Ben Lipcynski at, mws-sstpt-nt.  Tel 93825 2502

 

To be returned on completion of the Race:

  • Start time Gillkicker (must be 0900)
  • Arrival Yarmouth…………………………………………………
  • Start time of Runner (must be five minutes after arrival Bembridge)……………
  • Arrival time at Chequer’s Inn………………………………………..
  • Arrival time of yacht at Bembridge………………………………….
  • Arrival time of Runner at Bembridge…………………………………
  • Time across finishing line at Gilkicker………………………………..
  • Any comments or lessons learned for future attempts……………….
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